Call for Workshops

1st Call for Workshop Proposals

Submission deadline: 31/01/2024
Workshop date: 27 June 2024

Overview

The European Association for Machine Translation (EAMT) invites proposals for workshops to be held in conjunction with the EAMT 2024 conference taking place in Sheffield, UK, from 24 to 27 June 2024, with workshops held on 27 June. We solicit proposals in all areas of machine translation. EAMT workshops are intended to provide the opportunity for MT-related communities of interest to spend focused time together advancing the state of thinking or the state of practice in their area of interest or endeavour. Workshops are generally scheduled as full-day events. Every effort will be made to accept or reject (with reason) workshop proposals as soon as possible after they are received by the organising committee so that the workshop organisers have adequate time to prepare the workshop.

Submission information

Proposals should be submitted as PDF documents. Note that submissions should be ready to be turned into a Call for Papers to the workshop within one week of notification. The proposals should be at most two pages for the main proposal and at most two additional pages for information about the organisers, programme committee, and references. Thus, the whole proposal should not be more than four pages long. The two pages for the main proposal must include: A title and authors, affiliations, and contact information.

• A title and a brief description of the workshop topic and content.

• A list of speakers and alternates whom you intend to invite to present at the workshop.

• An estimate of the number of attendees.

• A description of any shared tasks associated with the workshop (if any), and an estimate of the number of participants.

• A description of special requirements and technical needs.

• If the workshop has been held before, a note specifying where previous workshops were held, how many submissions the workshop received, how many papers were accepted (also specify if they were not regular papers, e.g., shared task system description papers), and how many attendees the workshop attracted.

• An outline of the intended workshop timeline with details about the following items:

  • First call for workshop papers: some date

  • Second call for workshop papers: some date

  • Workshop paper due: some date

  • Notification of acceptance: some date

  • Camera-ready papers due: some date

Workshops are expected to follow the timelines below, so please make sure the dates above fit into the schedule:

• 1st Call: no later than 14 March

• 2nd Call: no later than 04 April

• Deadline: 15 April (no later than 20 April)

• Acceptance:  no later than 20 May

• Camera ready: no later than 27 May

• Proceedings deadline: 12 June

• Workshops: 27 June

The two pages for information about the organisers, program committee, and references must include the following:

• The names, affiliations, and email addresses of the organisers, with a brief description (2-5 sentences) of their research interests, areas of expertise, and experience in organising workshops and related events.

• A list of Programme Committee members, with an indication of which members have already agreed.

• References

Submissions should be formatted according to the templates specified below. Anonymisation is not required. Submissions should be no longer than 4 pages, and submitted as PDF files to OpenReview: https://openreview.net/group?id=EAMT.org/2024/Workshops_Track.

Templates for writing your proposal

Use one of the templates below to prepare your submission:

• LaTeX

• Cloneable Overleaf template

• Word

• Libre Office/Open Office

• PDF

Please also use these templates for camera-ready workshop contributions to comply with the format requirements for the workshop proceedings to be published in the ACL Anthology.

Evaluation criteria

The workshop proposals will be evaluated according to their originality and impact, and the quality of the organising team and Programme Committee.

Organiser Responsibilities

The organisers of the accepted proposals will be responsible for publicising and running the workshop, including reviewing submissions, producing the camera-ready workshop proceedings in the ACL Anthology format, as well as organising the schedule with local EAMT organisers.
For every accepted workshop, we offer one free registration for the EAMT 2024 conference to one workshop organiser.

Important dates

• Proposal submission deadline: 31 January 2024

• Notification of acceptance: rolling basis (no later than 28/02/2024)

All deadlines are 23:59 CEST

Workshop Co-Chairs

• Mary Nurminen (Tampere University): mary [dot] nurminen [at] tuni [dot] fi

• Diptesh Kanojia (University of Surrey): d [dot] kanojia [at] surrey [dot] ac [dot] uk