Information for Authors
FAQ
How do I submit my camera ready version?
You should go to OpenReview and find your submission for EAMT 2024 (you can use the link sent in the acceptance email. Then you should go to the button "Edit" and select "Camera Ready". You will be able to change some details of your and upload the camera ready version. The camera ready version should be submitted by May 6th 2024.
How many pages should my final manuscript contain?
As stated in the conference calls:
Research: Technical → max 10 pages (plus unlimited pages for references and appendices)
Research: Translators & Users → max 10 pages (plus unlimited pages for references and appendices)
Implementations & Case Studies → approximately 4–6 pages, with a maximum of 10 pages -- plus unlimited pages for references
Project & Products → 2 pages (including references)
Please follow the guidelines for each track in order to avoid delays in the proceedings preparation.
What is the deadline for authors to register for EAMT 2024?
Authors' registration deadline is May 15th 2024. If you have issues with this deadline, you should contact the local organisers as soon as possible.
What is the authors' registration fee for EAMT 2024?
At least one author of each paper accepted to appear in the proceedings of the main conference needs to register at the standard in-person rate (i.e. not as a student).
EXCEPTION: if you are a student and either the single author of your paper or the first author of a paper in the Projects & Products track describing a student-led EAMT-funded project, please contact eamt2024@gmail.com to discuss your specific situation.
Is there on-site poster printing?
Posters can be printed by the University's Print and Creative Services, for collection from the Students' Union building a short walk away from the conference venue. Rush printing (order by 2pm, collect 2pm the next day) is available for a £10 surcharge. This must be ordered by email (print.enquiries@sheffield.ac.uk) , not using their online system.
Alternatively, Ryman's Stationery has an A0 poster printing service which can be same-day. They can be ordered online for collection from the store, but you may need to order in-store for same-day collection.
Instructions for Presentations
Please check the correct presentation type below for requirements in advance and on-the-day of your presentation.
Instructions for Posters
Before the Conference: Submit your Video
In line with EAMT's effort to include as many participants as possible, those presenting posters are requested to upload a short video about their work prior to the conference:
Poster presenters (Projects and Products track): Prepare a maximum 5-minute video presenting your poster’s topic in MP4 format.
Poster presenters (all other tracks): Prepare a maximum 20-minute video presenting your poster’s topic in MP4 format (please note that this can be shorter: 20 minutes is just the maximum of a oral presentation).
Upload the file by June 14th using the form below
To make a revision prior to the deadline, please complete the form again. We will use your most recent submission.
Video Recording Tips:
An easy way to prepare the video is to use a Zoom session. Create your slides, start a Zoom session, share your slides, start recording, then give the presentation. This also gives you an opportunity to practice what you’ll present at the main conference.
This presentation is different than the poster boaster talk because you will present and explain the main ideas of the poster. The focus of the poster boaster is to advertise your poster so that people will visit it in the poster session.
Before the Conference: Submit your Poster Boaster slides
Each poster is given 2 minutes for their pitch in the poster boaster session
Make a set of maximum of 2 slides about your poster.
They must be exported in PDF format
Upload the slides by June 14th using the form below
Before the Conference: Prepare your poster
We can accommodate posters up to portrait A0 size (841 mm x 1189 mm).
Bring your poster with you on the morning of your own poster session. The exhibition space is adjacent to the conference auditorium. You can set up the poster in the morning before the conference starts and take it down at the end of the day. Conference assistants will be available to help with setup.
At the conference: Poster Boaster sessions
We will compile all slides of the Poster Boaster session into one slide set, so it is vital that you upload your slides by the deadline of June 14th. We will put them in the order that you see in the programme (TBC), and you will present your slides in that order too.
Before the start of the Poster Boaster, you will line up in order along one side of the auditorium. The conference organisers will be there to help.
Your presentation will be strictly limited to 2 minutes (120 seconds). At 90 seconds you will be given a signal. At the limit of 2 minutes, the session chair will gently push you along and welcome the next speaker.
Instructions for Oral Presentations
Before the conference: submit your video
A maximum 20-minute video presenting your paper
Upload this by 14th June using the form below
Before your presentation: final version of slides
Upload the slides by 7pm on the day before your presentation using the form below. The slides will be loaded into the conference room’s computer.
To make revisions after your submission up until the deadline, please complete the form again. We will use your most recent submission.
It will not be possible to use your own laptop for presenting, or to upload presentations from a USB stick. It is therefore highly important that you upload your files by the deadline.
Any videos, pictures, etc must be embedded in your presentation otherwise they may not play / appear during the presentation.
At the conference
Your presentation should last a maximum of 20 minutes. This will be followed by 10 minutes for questions. Please make sure you stay within the limit.
You will be shown signs indicating when you have 5 minutes left, then 2, 1 and STOP.
The main conference room is equipped with table, lapel, or hand-held microphones.
Technical assistance will be provided.
Submitting Materials
To submit your slides/video (as applicable for your presentation type), please use this submission form.
To submit this form, you must have a Google account.
You can enter any email address (e.g. you can use your personal Google account, but enter your institutional email)
If you are unable to complete the form because you do not have a Google account, please contact eamt2024@gmail.com and we will arrange an alternative